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Littlegreen School

Supporting and developing the whole child

GDPR Publication Scheme and Privacy Notice

 

Freedom of information Act - Publication scheme

This model publication scheme has been prepared and approved by the Information  Commissioner.  The School has adopted it without modification.   

This publication scheme commits the School to make information available to the public as part of its normal business activities.

The scheme commits the School:

•     To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the School and falls within the classifications below.

•     To specify the information which is held by the School and falls within the classifications below.

•     To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.

•     To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.

•     To review and update on a regular basis the information the authority makes available under this scheme.

•     To produce a schedule of any fees charged for access to information which is made proactively available.

     •     To make this publication scheme available to the public.

•     To publish any dataset held by the School that has been requested, and any updated versions it holds, unless the School is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public authority is the only owner, to make the information available for re-use under a specified licence. The term „dataset‟ is defined in section 11(5) of the Freedom of Information Act. The terms „relevant copyright work‟ and„specified licence‟ are defined in section 19(8) of that Act.

 

Classes of Information

•     Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance.

•     What we spend and how we spend it

Financial  information  relating  to   projected  and   actual  income   and expenditure, tendering, procurement and contracts.

•     What our priorities are and how we are doing

Strategy and performance information, plans, assessments, inspections and reviews.

•     How we make decisions

Policy  proposals  and  decisions.  Decision making processes, internal criteria and procedures, consultations.

•     Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

•     Lists and registers

Information held in registers required by law and other lists and registers relating to the functions of the authority.

•     The services we offer

Advice  and  guidance,  booklets  and  leaflets,  transactions  and  media releases. A description of the services offered.

 

The classes of information will not generally include:

•     Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.

     •     Information in draft form.

•     Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

 

The method by which information published under this scheme will be made available

The School will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where  it  is  within  the School’s  capability information  will  be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the School will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Obligations under equality legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

 

Charges  which  may  be  made  for  information  published  under  this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the School for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by

Parliament.

Charges may be made for actual disbursements incurred such as:

•     photocopying

•     postage and packaging

•     the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

Charges may also be made for making datasets (or parts of datasets) that are relevant  copyright  works  available  for  re-use.  These  charges  will  be  in accordance with either regulations made under section 11B of the Freedom of Information Act or other enactments.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

 

Written requests

Information held by the School that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

How to request information

If you require a paper version of any of the documents within the scheme, please contact the school by telephone, email, or letter. Contact details are set out below, or you can visit our website at www.littlegreenschool.co.uk

FAO: L Richardson (DPO)

Tel: 02392 631259
Email: office@littlegreenschool.co.uk

Contact Address: Littlegreen School, Compton, Chichester, West Sussex, PO18 9NW

To help us process your request quickly, please clearly mark any correspondence “PUBLICATION SCHEME REQUEST” (in CAPITALS please)

Information held by the school that is not published under this scheme can be requested in writing, addressed to the Data Manager, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

Guide to information available from Littlegreen School under the model publication scheme

 

Information to be published.

This includes datasets where applicable

How the information can be obtained

Cost

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts) This will be current information only

(hard copy and/or website)

Follows charges below

Who’s who in the school

Website

Free

Who’s who on the governing body / board of governors and the basis of their appointment

Website

Free

Instrument of Government / Articles of Association Hard Copy Follows charges below
Contact details for the Head teacher and for the governing body, via the school (named contacts where possible). Website Free
School prospectus (if any) Website Free
Annual Report (if any) Hard Copy  
Staffing structure Website Free
School session times and term dates Hard Copy  
Address of school and contact details, including email address. Website Free

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

Cost

Annual budget plan and financial statements

Hard Copy

Follows charges below

Capital funding

Hard Copy

Follows charges below

Financial audit reports

Hard Copy

Follows charges below

Details of expenditure items over £2000 – published at least annually but at a more frequent quarterly or six-monthly interval where practical.

Hard Copy

Follows charges below

Procurement and contracts the school has entered into, or information relating to / a link to information held by an organisation which has done so on its behalf (for example, a local authority or diocese).

Hard Copy

Follows charges below

Pay policy Hard Copy Follows charges below

Staff allowances and expenses that can be incurred or claimed, with totals paid to individual senior staff members (Senior Leadership

Team or equivalent, whose basic actual salary is at least £60,000 per annum) by reference to categories.

Hard Copy Follows charges below
Staffing, pay and grading structure. As a minimum the pay information should include salaries for senior staff (Senior Leadership Team or equivalent as above) in bands of £10,000; for more junior posts, by salary range. Hard Copy Follows charges below
Governors’ allowances that can be incurred or claimed, and a record of total payments made to individual governors. Hard Copy Follows charges below

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Current information as a minimum

(hard copy or website)

 

School profile

And in all cases:

•    Performance data supplied to the English or Welsh Government or to the Northern Ireland Executive, or a direct link to the data

•    The latest Ofsted / Estyn / Education and Training Inspectorate report

- Summary

- Full report

•          Post-inspection action plan

Hard Copy

Follows charges below

Performance management policy and procedures adopted by the governing body.

Hard Copy

Follows charges below

Performance data or a direct link to it

Hard Copy

Follows charges below

The school’s future plans; for example, proposals for and any consultation on the future of the school, such as a change in status

Hard Copy

Follows charges below

Safeguarding and child protection

Website/Hard Copy

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous three years as a minimum

(hard copy or website)

 

Admissions policy/decisions (not individual admission decisions) – where applicable

Website Free

Agendas and minutes of meetings of the governing body and its committees. (NB this will exclude information that is properly regarded as private to the meetings).

Hard Copy Follows charges below

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only.

  • Access Plan
  • Allegations against staff
  • Anti bullying
  • Behaviour
  • Child Protection Policy Appendixes
  • Child Protection
  • Code of conduct
  • Complaints
  • Disciplinary policy
  • Equality
  • Exams Contingency
  • FOI Polocy
  • Grievance Policy
  • Health and Safety
  • Medicines in school
  • SEN Policy
  • Statement of behaviour principles
  • Whistleblowing
  • acceptable use of PED's pupils
  • care and control
  • dress code
  • E-safety
  • Exam appeal
  • Exams Contingency
  • fair assessment
  • Governor Visits
  • Internal moderation
  • malpractice
  • Non Examination Assessment
  • pupil voice policy
  • safer recruitment policy
  • sickness absence
  • Staff acceptable use policy
  • staff mobile phone
  • violence against staff policy
A number of policies are on school website, otherwise by request Follows charges below

 

Class 6 – Lists and Registers

Currently maintained lists and registers only (this does not include the attendance register).

(hard copy or website; some information may only be available by inspection)

 

Curriculum circulars and statutory instruments

Hard Copy

Follows charges below

Disclosure logs

Hard Copy

Follows charges below

Asset register

Hard Copy

Follows charges below

Any information the school is currently legally required to hold in publicly available registers Hard Copy Follows charges below

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

 

Extra-curricular activities

Website

Free

Out of school clubs

Website

Free

Services for which the school is entitled to recover a fee, together with those fees

Hard Copy

Follows charges below

School publications, leaflets, books and newsletters Website Free

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying/printing @

..p per sheet (black &

white)

£0.03

 

Photocopying/printing @

..p per sheet (colour)

£0.06

 

Postage

Actual cost of Royal Mail standard

2nd class

Statutory Fee

 

In accordance with the relevant legislation

 

Feedback and Complaints

We welcome any comments or suggestions you may have about the scheme. If you want to make any comments about this publication scheme or if you require further assistance or wish to make a complaint then this should be addressed to:

P Ridgwell, Compton, Chichester, West Sussex, PO18 9NW

If you are not satisfied with the assistance that you get or if we have not been able to resolve your complaint and you feel that a formal complaint needs to be made then this should be addressed to the Information Commissioner’s Office. This is the organisation that ensures compliance with the Freedom of Information Act 2000 and that deals with formal complaints.

They can be contacted at:

Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Or

Enquiry/ Information Line: 0303 123 1113

Website: https://ico.org.uk/

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